Data sheet

The process of accounting harmonization within Public Administration (D.Lgs. 118/2011 and Accrual accounting standards) requires all Entities to have proper management of Economic-Patrimonial Accounting, which necessarily presupposes a concrete awareness of their assets, both from a physical and economic perspective. In order to apply correct economic-patrimonial management, it is essential to have an inventory that effectively describes the owned assets, detailed in content and updated to the actual value of the goods.

The preparation of the initial inventory and its subsequent technical and accounting updates are essential operations for the orderly maintenance of Economic-Patrimonial Accounting, for the management of revenues and expenses directly related to the Assets, and for the continuous update of the “Immobili” application of the MEF – Department of the Treasury portal (art.2 c.222 L.191/2009 Financial Law 2010).

The proposed solutions to simplify the census and continuous updating of the inventory stem from the experience gained by Gies in 30 years of direct collaboration with Public Entities.

Service Real Estate Asset Census

We provide a complete service for the census of the real estate inventory, which is mainly summarized in the following phases of work:

  • Verification of the Entity’s needs
  • Preparation of a dedicated project
  • Check of the documentation and data already available to the Entity
  • Cadastral survey with data download from the SISTER system – Revenue Agency
  • Twenty-year mortgage survey in the Land Registry with data download from the SISTER system – Revenue Agency
  • Creation of the archive of notarial deeds, with storage of the documents
  • Verification of roads and network infrastructures
  • Cross-check (technical/accounting) of Assets Under Construction
  • Valuation of real estate assets for Balance Sheet purposes (Legislative Decree 118/2011)
  • Control and management of expenses financed by investment contributions (ex conferimenti)
  • Report on the Technical/Administrative status of Real Estate Assets
  • Drafting of the Balance Sheet

Service Annual update of the real estate inventory

We provide a complete service for updating real estate inventory data in order to ensure proper data management and the preparation of the required documents, particularly the Balance Sheet, in compliance with current legal provisions:

  • D. Lgs. 118/2011 and subsequent amendments;
  • D. Lgs. February 25, 1995, n. 77 – TUEL 267/2000 and DPR 194/96;
  • Art. 2, paragraph 222 of the 2010 Finance Law

The real estate asset update service includes the following activities:

  • possible reclassification of assets based on the Arconet chart of accounts;
  • import into BabylonWeb of accounting transactions concerning Financial Plans U.2.02 and E.4.04;
  • generation of economic–patrimonial entries for each financial plan, U.2.02 and E.4.04;
  • analysis of accounting transactions, comparison with the material received, and linking of asset variations to the respective payments and assessments, with possible adjustments to entries depending on the actual asset involved;
  • analysis and data entry of notarized deeds registered and affecting real rights or the Balance Sheet (e.g., purchases, bequests and donations, expropriations, transfers of real rights...);
  • download and import into the BabylonWeb database of notarized deeds executed and registered, with association of Registration Notes to the relevant asset record;
  • data entry of cadastral variations, new registrations, cadastral maps, and subdivisions (with related calculation of the value to be attributed to the derived parcels);
  • analysis and inclusion of new constructions, technical–architectural, functional and/or legal changes to assets (changes in the consistency of assets affect the proportional calculation of the value to be attributed, in the case of works performed on multiple properties);
  • valuation of assets in accordance with current regulations and the Entity’s Accounting Regulation, with calculation in BabylonWeb of the analytical amortization plan for each accounting entry, viewable aggregated by asset;

The service also includes the management of assets under construction and intangible assets through analysis of the Work Schedule, the Three-Year Public Works Plan and related annual list; import of financial transactions via Financial Plans U.2.02 and their association with assets under construction and intangible assets; transfer of items relating to completed/tested works, broken down by progress report (SAL), from assets under construction to the relevant assets.

The annual management of investment grants and building permits includes setting up in BabylonWeb the “composition” of financing and the building permit for each commitment/sub, full or proportional, with automatic calculation of the active amortization share using the multi-year revenue method.

At the end of the update, we provide final reporting and delivery of the documents (Balance Sheet, Statement of asset variations, and real estate inventory register as of 12/31 of the updated fiscal year).

Software BabylonWeb inventario (real estate)

Logo BabylonWeb inventario beni immobili

The tool BabylonWeb Inventario Beni is a module of the BabylonWeb suite, designed to manage the real estate (and/or movable) assets of the Entity, or those in its use, both from a technical and financial perspective, for the integrated production of the Balance Sheet, in compliance with the provisions of Legislative Decree 118/2011 “Accounting Harmonization”.
The BabylonWeb Inventario Beni module allows the creation of historical archives useful for reconstructing transactions carried out at the cadastral level (subdivisions, mergers, transfers), sales, real rights, and building modifications.
The module is provided as SaaS (as a service via Internet connection) or installed locally (on the Entity’s PCs or servers).
Thanks to a simple and intuitive interface, it streamlines operations through guided procedures. The system for checking data consistency (reconciliations, etc.) eliminates any margin of error. It represents valuable support for Public Administration activities for the ongoing technical/accounting update of the Inventory.

In combination with the license, we provide the Entity with:

  • training for the Entity’s staff in the basic use of the procedure;
  • assistance and maintenance of the platform for the entire duration of the service and until the periodic update of the inventory is completed.

Among the features for Real Estate Inventory:

  • Summary and detailed records at various levels of aggregation (complex/building/unit), for managing the “Building File”;
  • Store and process data relating to the Land Registry (or Tavolare) and the Conservatoria, with official attachments through automatic connection to “SiSTer” (or “Openkat”);
  • Store and manage data relating to maintenance and certifications, with related attachments;
  • Valuation of real estate assets for Balance Sheet purposes (D. Lgs. 118/2011), market purposes, and insurance purposes;
  • Storage of technological and plant-related data;
  • Management of practices and certifications, with scheduling options and document storage;
  • Management of changes in legal status;
  • Automatic extraction of files for the Treasury Department – art.2 c.222 L.191/2009 (2010 Finance Law);
  • Management of assets under construction;
  • Integration with the most widely used accounting software for the integrated management of Economic–Patrimonial Accounting;
  • Management and calculation of depreciation;
  • Daily tracking of changes in asset history;
  • Ability to link real estate information to other procedures in use by the Entity (Cartography, Public Works, Facility Management, Global Service, etc.);
  • Monitoring and management of expenses financed by investment grants (ex conferimenti);
  • Management of each asset’s document archive (association of photos, plans, invoices, deeds, etc.).